Offsite Document Storage
Standard Box Storage
Secure and organized storage: archiving of standard-sized document boxes in our high-security storage facilities, througout Greece.
ArcWiz® Inventory : electronic inventory of all stored boxes through proprietary ArcWiz® platform to authorized customer personnel.
Record Management
Document Intake and Registration
Registry creation (folder or document level): Comprehensive registration of physical or digital records at folder or individual document level for traceability.
ArcWiz® Data Entry and Indexing: Fast, accurate data capture and classification using our proprietary ArcWiz® technology for seamless indexing.
Electronic Indexing and Barcoding
Barcode Label Application: unique barcode tagging of documents and containers for real-time tracking and error-free retrieval.
Metadata Entry and Verification: Detailed metadata entry and multi-level verification to enhance searchability and data accuracy.
OnDemand Document Retrieval
Scheduled Physical Retrieval and Delivery: Reliable, scheduled delivery of requested documents to your site, aligned with your operational needs and agreed SLAs.
Emergency Retrieval and Delivery: Rapid-response service for urgent access to critical physical records at any time, based on agreed SLAs.
Electronic File Delivery: Secure digital delivery of scanned documents proprietary ArcWiz® platform or your document management system.
Secure Document Lifecycle Management
Final Exit Retrieval (box / folder): End-of-term return of stored boxes or folders to the client, with full documentation and access log.
Complete Exit and Handover Processes: Full project conclusion including inventory reconciliation and return or destruction, with full access log.
Archiving Services
The process of organizing, storing, and preserving paper (physical) documents for future retrieval and protection.
It includes:
– Document Categorization
– Labeling and Coding
– Storage
– Index or Database Registration
– Access Management and Security
– Retention Policy
Document Destruction
Secure Record Destruction
Confidential Document Shredding: Certified shredding services for confidential records, ensuring compliance with legal and privacy regulations.
Nonconfidential Document Destruction: Responsible disposal of general, non-sensitive documents through secure destruction-recycling methods.
SecureBin Rental and Collection
SecureBin Rental (8 L / 120 L / 240 L): Durable, lockable bins in multiple sizes for secure document collection, storage, or destruction.
Bin Secure Transport: Monitored, tamper-evident transportation of Secure Bins between your site and our facilities for secure destruction.
Consulting Services
Evaluation of the clients’ premises and the structure of their records for the design of the services that will secure the transport, the storage and the management of the records.
Specialized Offsite Document Storage
Open Shelf Storage
Easily accessible shelf-based storage for files that require frequent access, ensuring efficiency and speed. Possibility for RFID monitoring.
Architectural Plan Storage
Tube type storage designed to preserve architectural drawings, blueprints, and large-format documents.
Vault Services
Data Tape Storage (Vault Storage)
Climate-controlled vault storage for magnetic data tapes, ensuring long-term integrity and compliance.
Vault Protected Storage for Documents
High-security vault storage with advanced access control for highly sensitive or regulated documents.
Secure Storage of histopathology slides
Specialized temperature and humidity-controlled environment for the preservation of histopathology slides.
